Ministry Description - Treasurer
The qualities desired person for the Treasurer is someone who can maintain confidentiality, and have a good attention to detail; he or she should be self-directed in order to meet timelines; and knowledge of bookkeeping and use of the computer is preferred.
The Church Wardens appoint the Treasurer [Diocese of Algoma Canon I-3 2(b)] annually, and the term runs from an Annual Vestry Meeting to the following Annual Vestry Meeting.
The Treasurer is accountable to the Church Wardens for the paying of authorized expenses, the management of funds held and the accounting of the funds of the parish.
The Treasurer advises the Church Wardens with respect to changes in policy for the handling of funds.
The Treasurer is a member of the Parish Council [Diocese of Algoma Canon J-2 4 (d)] and the Finance Committee.
The Treasurer:
1. prepares a Financial Report for each Parish Council and Finance Committee meeting;
2. oversees the investments and brings investment matters to the attention of the Church Wardens for decisions;
3. reconciles the books quarterly with the Envelope Secretary’s Records;
4. under the direction of the Church Wardens, has the books audited;
5. prepares a Financial Report for the Annual General meeting;
6. assists with the preparation of the Budget;
7. prepares the Diocesan Financial Return (February) and submits it to the Incumbent for mailing;
8. ensures that the GST rebate is submitted annually;
9. ensures that the Charity Return is submitted to Revenue Canada by the June deadline;
10. maintains the financial files; and
11. does any other duties that are agreed to at a Parish Council or Finance Committee meeting.
The appointment as the Treasurer may be discontinued by the Church Wardens for not carrying out the responsibilities and duties of the Treasurer.
The Finance Committee’s purpose is to assist the Church Wardens with financial decisions and to communicate the financial information to the parish. The decision-making authority of the Committee is based on the Church Wardens being members of the Committee. The Committee may give advice to the Treasurer.